In the 15th century, new institutions were gradually devised to provide needed coordination both in the central government and in regional administration. Later emperors found the Hongwu emperor’s system of highly centralized power and fragmented government structure inefficient and inconvenient. Litterateurs of the traditional and prestigious Hanlin Academy came to be assigned to the palace as secretarial assistants, and they quickly evolved into a stable Grand Secretariat (Neige) through which emperors guided and responded to the ministries and other central government agencies. Similarly, the need for coordinating provincial-level affairs led to delegating high-ranking central government dignitaries to serve as regional commanders (zongbing guan) and governor-like grand coordinators (xunfu) in the provinces. Finally, clusters of neighboring provinces came under the supervisory control of still-more-prestigious central government officials, known as supreme commanders (zongdu), whose principal function was to coordinate military affairs in extended, multi-province areas. As the dynasty grew older, as the population expanded, and as administration became increasingly complex, coordinators proliferated even at sub-provincial levels in the form of circuit intendants (daotai), who were delegated from provincial agencies as functionally specialized intermediaries with prefectural administrations.

To an extent unprecedented except possibly in Song times, Ming government was dominated by nonhereditary civil service officials recruited on the basis of competitive written examinations. Hereditary military officers, although granted ranks and stipends higher than their civil service counterparts and eligible for noble titles rarely granted to civil officials, always found themselves subordinate to policy-making civil servants, except in the first years of the dynasty. Members of the imperial clan, except in the earliest and latest years of the dynasty, were forbidden to take active part in administration, and the Ming practice of finding imperial consorts in military families effectively denied imperial in-laws access to positions of significant authority. High-ranking civil officials usually could place one son each in the civil service by hereditary right, and, beginning in 1450, wealthy civilians often were able to purchase nominal civil service status in government fund-raising drives. But those entering the service in such irregular ways rarely had notable, or even active, careers in government. In the early decades of the dynasty, before competitive examinations could provide sufficient numbers of trustworthy men for service, large numbers of officials were recruited directly from government schools or through recommendations by existing officials, and such recruits often rose to eminence. But after about 1400, persons entering the civil service by avenues other than examinations had little hope for successful careers.

In a departure from traditional practices but in accordance with the Yuan precedent, there was only one type of examination given in Ming times. It required a general knowledge of the Classics and history and the ability to relate Classical precepts and historical precedents to general philosophical or specific political issues. As in Yuan times, interpretations of the Classics by the Zhu Xi school of neo-Confucianism were prescribed. By the end of the Ming dynasty, the writing of examination responses had become highly stylized and formalized in a pattern called “the eight-legged essay” (baguwen), which in subsequent centuries became notoriously repressive of creative thought and writing.

Beginning in the Hongwu emperor’s reign, the government sponsored district-level schools, in which state-subsidized students prepared for the civil service examinations. Especially talented students could be promoted from such local schools into programs of advanced learning and probationary service at a national university in the capital. Especially after 1500, there was a proliferation of private academies in which scholars gathered to discuss philosophy and students were also prepared for the examinations. Education intendants from provincial headquarters annually toured all localities, examining candidates who presented themselves and certifying those of “promising talent” (xiucai) as being qualified to undertake weeklong examination ordeals that were conducted every third year at the provincial capitals. Those who passed the provincial examinations (juren) could be appointed directly to posts in the lower echelons of the civil service. They were also eligible to compete in triennial metropolitan examinations conducted at the national capital. Those who passed were given degrees often called doctorates (jinshi) and promptly took an additional palace examination, nominally presided over by the emperor, on the basis of which they were ranked in order of excellence. They were registered as qualified officials by the Ministry of Personnel, which assigned them to active-duty posts as vacancies occurred. While on duty they were evaluated regularly by their administrative superiors and irregularly by touring inspectors from the Censorate. It was normally only after long experience and excellent records in low- and middle-grade posts, both in the provinces and in the capital, that an official might be nominated for high office and appointed by personal choice of the emperor.

Although acceptance into, and success in, the civil service were the most highly esteemed goals for all and were nominally determined solely by demonstrated scholastic and administrative abilities, other factors inevitably intruded to prevent the civil service system from being wholly “open.” Differences in the economic status of families made for inequalities of educational opportunity and, consequently, inequalities of access to civil service careers. The sons of well-to-do families clearly had advantages, and men of the affluent and cultured southeastern region so threatened to monopolize scholastic competitions that regional quotas for those passing the metropolitan examinations were imposed by the government, beginning in 1397. Once in the service, one’s advancement or even survival often depended on shifting patterns of favoritism and factionalism. Present-day scholarship strongly suggests nevertheless that “new blood” was constantly entering the Ming civil service, that influential families did not monopolize or dominate the service, and that men regularly rose from obscurity to posts of great esteem and power on the basis of merit. Social mobility, as reflected in the Ming civil service, was very possibly greater than in Song times and was clearly greater than in the succeeding Qing era.

The Ming pattern of government has generally been esteemed for its stability under civil service dominance, its creativity in devising new institutions to serve changing needs, and its suppression of separatist warlords on one hand and disruptive interference by imperial clansmen and palace women on the other. It suffered, however, from sometimes vicious factionalism among officials, recurrences of abusive influence on the part of palace eunuchs, and defects in its establishment of hereditary soldiers. The military system not only failed to achieve self-support but stagnated steadily, so that from the mid-15th century onward it had to be supplemented by conscripts and, finally, all but replaced by mercenary recruits. Most notoriously, the Ming state system allowed emperors to behave capriciously and abusively toward their officials. Despite their high prestige, officials had to accept being ignored, humiliated, dismissed, and subjected to bodily punishment and to risk being cruelly executed (sometimes in large numbers), as suited the imperial fancy. Power was concentrated in the hands of the Ming emperors to a degree that was probably unparalleled in any other long-lived dynasty of Chinese history, and the Ming emperors often exercised their vast powers in abusive fashion.